1. Qualitative Standard
Students enrolled in any English Language programs must maintain a cumulative grade of 80% and attendance of 90% by completion.
2. Attendance Percentage Calculation
Attendance percentages are calculated based on course minutes. A course that is 1.5 hours Monday through Thursday has a total class time of 6 hours per week. If a student is late 15 minutes to one class, the student is marked present for 1.25 hours on that day. At the end of the week, the student attended 5.75 hours. 5.75 hours divided by the possible 6 hours gives the student an attendance percentage of 96%.
3. Evaluation of Student Progress
Counselling sessions are held every 4 weeks. During the counselling sessions students are given a progress report that will state the student’s cumulative grade and attendance percentages. If the student is below the required minimum attendance and/or grade percentage, the student will be placed on probation until the student meets the minimum required standards. At the end of the term, if the student has not met the program requirements they will not receive a certificate of completion or advance to the next level and will need to repeat the course.
4. Attendance & Academic Probation
A student will be placed on Attendance probation if their cumulative attendance falls below 90% . The student will be placed on Academic probation if their cumulative grade falls below 80% for all Programs at the time they are given a progress report.
5. Vacations Policy
Vacation accumulates on a 4:1 ratio. For every 4 weeks of consecutive study, the student will accumulate 1 week of vacation. The maximum length of accumulated vacations is 1 month. Therefore a student that has studied for 4 months or more may take up to 1 month vacation. Students must be in good standing to be eligible to take vacations.
6. Leave of Absence Policy
California Language Academy does not permit leave of absences. If time off of greater than 4 weeks is required, the student will be withdrawn from the program and will need to re-enroll upon return. A student who is absent for eight consecutive class days without an approved vacation request will be terminated from the program.
1. Tuition Refund Policy
For cancellation on or prior to the first day of class: Student is eligible for a full tuition refund minus any applicable application fees, shipping fees, and any other relevant fees.
For cancellations after the first day of class: If the student completes at least 60% of the enrollment, no refund will be issued. Any cancellation before 60% completion of the course will be issued a refund at the appropriate tier rate for the new enrollment.
All students must complete a Course Cancellation Request in order to receive a refund.
2. Accommodation Refund Policy
Accommodation cancellations must give 4 weeks’ notice. From the date of notification, fees of 4 weeks will be charged plus any other relevant fees.
All students must complete an Accommodation Cancellation Request in order to receive a refund.
3. Non-Refundable Services
Application, materials, activities and transportation services are non-refundable. Application fees are one-time fees charged at the time of enrollment. Materials fees are charged at each change in level.
Students who cancel prior to the start date or on the start date, will receive payment of the refund within 45 days of start date. Students who withdraw after the start date will receive payment of the refund within 45 days of the notification of withdrawal.
If a student withdraws or shortens their course after the first day of class, but before completing 60% of their contracted number of weeks, the student will be charged full price for the number of weeks completed with calculating a refund. All tuition discounts or special offers are dependent upon completion of the total contracted weeks of study. If the student has received federal student financial aid funds, the student is entitled to a refund of moneys not paid from federal student financial aid program funds.
If a student obtains a loan to pay for an educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund. If the student is eligible for a loan guaranteed by the federal or state government and the student defaults on the loan, both of the following may occur:
The federal or state government or a loan guarantee agency may take action against the student, including applying any income tax refund to which the person is entitled to reduce the balance owed on the loan.
The student may not be eligible for any other federal student financial aid at another institution or other government assistance until the loan is repaid.